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Collections Assessment for Preservation (CAP) Program

Grants to USA Museums to Conduct
a Collections Conservation Survey

Agency Type:

Foundation / Corporation

Funding Source:

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American Institute for Conservation (AIC), Foundation for Advancement in Conservation (FAIC) and Institute of Museum and Library Services (IMLS)

Deadline Date:



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Grants to USA and Territories museums to perform a conservation survey in order to enhance the quality of their collections. Funding is intended to support the study of the buildings, collections, building systems, procedures, and collections care and conservation policies of small and mid-sized museums. The program assists museums, such as art museums, arboreta, historic sites, zoos, and botanical gardens, including those belonging to parent nonprofit organizations or government agencies.

Participants in the Collections Assessment for Preservation (CAP) program who complete the program receive an assessment report with prioritized recommendations to improve collections care. CAP is often a first step for small institutions that wish to improve the condition of their collections.

Qualifying institutions must be able to have all of their collections and exhibition spaces (including any off-site storage) assessed within a two-day period.

GrantWatch ID#:

GrantWatch ID#: 187376

Estimated Size of Grant:

Allocation amounts range from $3,500 to $3,900 per assessor based on the annual operating budget of the institution. Most institutions will have two assessors (a collections assessor and a building assessor).

Annual Budget of the Institution: Less than $250,000 / Allocation per Assessor: $3,900
Annual Budget of the Institution: $250,000 to $750,000 / Allocation per Assessor: $3,700
Annual Budget of the Institution: More than $750,000 / Allocation per Assessor: $3,500

Additional Eligibility Criteria:

Only museums are eligible for CAP. These may be: aquariums, arboretums, art museums, botanical gardens, children’s museums, general museums, historic houses/sites, history museums, natural history/anthropology museums, nature centers, planetariums, science/technology museums, specialized museums, or zoological parks.

To be eligible for CAP, institutions must meet ALL of the eligibility criteria below.

- It must be either a unit of state, local, or tribal government or be a private nonprofit organization with tax-exempt status under the Internal Revenue Code.
- It must be located in one of the 50 States of the United States of America, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, the Republic of the Marshall Islands, the Federated States of Micronesia, or the Republic of Palau.
- It must be organized on a permanent basis for educational or aesthetic purposes.
- It must own tangible objects (animate or inanimate) and make them available to the general public through exhibition and/or research on a regular basis.
- It must employ at least one full-time person (or the full-time equivalent of one or more staff members), whether paid or unpaid, whose responsibilities relate to the institution’s governance, administration, programming, and collections management.
- It must be possible for assessors to review all of its collections and facilities in a two-day site visit.

An institution within a multipurpose public or private nonprofit organization such as a municipality, university, historical society, foundation, or cultural center may apply for CAP if it:
- Is independently able to fulfill all the requirements for eligibility listed above
- Functions as a discrete unit within the parent organization
- Is able to document a separate budget from a parent organization AND
- Has the approval of the parent organization or the authority to make an application on its own.

A General Conservation Assessment is not an object-by-object survey, nor does it involve the treatment of objects or treatment advice.

Pre-Application Information:

Applications are open November 1, 2019, through February 1, 2020.

Participating institutions are required to meet or exceed a 1:1 match of the allocated funds.

Applications are welcome from all eligible institutions, regardless of whether and when they received prior CAP assessments.

Webinar Recording:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online:

For questions about the CAP program, contact or 202-750-3346.

URL for Full Text (RFP):

Geographic Focus:

USA: Alabama;   Alaska;   Arizona;   Arkansas;   California;   Colorado;   Connecticut;   Delaware;   Florida;   Georgia;   Hawaii;   Idaho;   Illinois;   Indiana;   Iowa;   Kansas;   Kentucky;   Louisiana;   Maine;   Maryland;   Massachusetts;   Michigan;   Minnesota;   Mississippi;   Missouri;   Montana;   Nebraska;   Nevada;   New Hampshire;   New Jersey;   New Mexico;   New York City;   New York;   North Carolina;   North Dakota;   Ohio;   Oklahoma;   Oregon;   Pennsylvania;   Rhode Island;   South Carolina;   South Dakota;   Tennessee;   Texas;   Utah;   Vermont;   Virginia;   Washington, DC;   Washington;   West Virginia;   Wisconsin;   Wyoming

USA Territories: American Samoa (USA)   Guam (USA)   Puerto Rico (USA)   Virgin Islands (USA)   Northern Mariana Islands (USA)

USA Compact Free Associations: The Federated States of Micronesia (USA)   Marshall Islands (USA)   Republic of Palau (USA)

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