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Washington Digital Heritage (WDH) Grant

Grants to Washington Academic, Public, and
Tribal Libraries for Preservation Initiatives

Agency Type:


Funding Source:

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Washington Secretary of State - Washington State Library (WSL)

Deadline Date:

07/01/20 4:00 PM


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Grants of up to $8,000 to Washington academic, public, and tribal libraries for preservation initiatives. Funding is intended to ensure the preservation of significant collections. Funding is intended for a wide range of proposals to connect residents to local history, by carrying out a variety of digital initiatives of archival and special collections of historic and cultural significance.

The Washington State Library (WSL) seeks proposals that: 1) Develop institutional capacity to carry out and sustain digital initiatives, and: 2) Support regional and/or statewide approaches to digitization and the use of digital cultural heritage collections.

Project outputs should be openly accessible to the public. Collaboration and formal partnerships are encouraged, but not required. Proposals using existing standards and best practices, and supporting a regional approach to the preservation and dissemination of digital collections (e.g., contributing records to a Digital Public Library of America service hub) will receive priority consideration for grant awards.

Proposals may include:
  • Digitization/reformatting of archival and special collections.
  • Metadata creation, remediation/cleanup, and/or re-cataloging.
  • Development of local standards, practices, and/or policies related to digitization, metadata creation, digital preservation, etc.
  • Creation of born-digital multimedia content (e.g., oral histories, digital exhibits).
  • Integration of primary sources or archival collections into educational settings by way of lesson plans/curricula, and/or Open Educational Resources (OERs).

This grant opportunity may also be used by existing or prospective institutions to develop Washington Rural Heritage (WRH) collections. Libraries that would like to participate in the WRH program should commit to digitizing at least one hundred (100) items by the end of the grant cycle.

Eligible uses of grant funds:

GrantWatch ID#:

GrantWatch ID#: 183287

Estimated Total Program Funding:


Number of Grants:

Ten (10) or more applicants may receive awards.

Estimated Size of Grant:

This grant cycle has a limit of $8,000 per award.

Term of Contract:

All projects and activities must be completed and funds expended by 8/27/2021. WSL cannot consider applicants proposing projects that would use the LSTA grant funding beyond 8/27/2021 for this grant cycle.

Additional Eligibility Criteria:

Public libraries, academic libraries (two and four year colleges and universities), tribal libraries, research libraries, and special libraries or information centers are eligible to submit applications for this grant cycle. Public library systems may apply at the system level, or on behalf of individual branches within their system. Applicants are subject to Library Services and Technology Act (LSTA) eligibility.

While WSL encourages collaboration between an eligible library and other community organization(s), funds will only be distributed to and must be administered by the awardee library (which may choose to sub-contract some or all of the work).

Grant funds may not be used:
- To digitize newspapers (other than student publications, organizational newsletters, and the like). Please visit the Washington Digital Newspapers website to learn more about WSL’s newspaper digitization program.
- To purchase computers, servers, or any equipment which provides internet access to the general public, during the grant period.
- To purchase subscription digital repository/content management/digital preservation systems or services outside of the contract period.
- To purchase archival & special collection materials.
- To purchase food and refreshments, advertising and promotion of libraries in general, or prizes and other incentives

For more guidance, see the “Allowable Costs” section of WSL’s Grant Management Information page:

You can review LSTA eligibility guidelines at:

Pre-Application Information:

Tentative Dates:
- 4/20/2020: Date grant cycle opens
- 7/1/2020 by 4:00 PM: Application deadline; applications postmarked (by USPS, UPS, FedEx, etc.) or delivered after this date will not be accepted.
- 7/6-17/2020: Application review by committee.
- 7/20-24, 2020: The Secretary of State and the State Librarian review and approve committee’s recommendations.
- 7/27-31, 2020: Anticipated timeline for grant award announcement; all applicants notified by letter, and contract development begins.
- 9/30/2020: Anticipated date that all contracts are fully executed (signed by both parties to the agreement) and that project implementation can begin.
- Project period: From contract execution through 8/27/2021
- 9/30/2021: Final Narrative Report and final reimbursement claim are due.

Washington State Library staff is available to answer questions about this grant or your specific proposal. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application.

Once WSL announces the awards, expect that contract establishment will take several weeks to develop, route for review, and obtain signatures needed for contract execution. WSL will notify the Project Manager and Contracting Authority by email when the contract is fully executed and costs can be incurred.

Libraries must expend local money first and then claim reimbursement. WSL will not distribute funds in advance of activities and purchases taking place. WSL only reimburses eligible and allowable expenses as specified in our contract and fully documented by your library.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Please direct any questions to

If you cannot find the answer to your question in the Grant Application Guidelines, please contact Evan Robb (, (360) 704-5228; or Maura Walsh (, (360) 704-5246.

Washington Secretary of State
Washington State Library
PO BOX 42460
Olympia, WA 98504-2460

CFDA Number:


URL for Full Text (RFP):

Geographic Focus:

USA: Washington

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